Administrative Assistant

Society of Professional Journalists

Indianapolis, IN, USA Remote


Administrative Support

May 10

The Society of Professional Journalists is the nation’s largest and most broad-based membership association for journalists. We are dedicated to the preservation of a free press as the cornerstone of our nation and our liberty. To accomplish this, SPJ hires smart, energetic individuals who are determined to improve the Society’s offerings and operations while also making a name for themselves.

SPJ Administrative Assistant (Part Time)

Reports to: Executive Director

Basic Function:  The Administrative Assistant provides general support to staff members of the Society of Professional Journalists and the SPJ Foundation. This is a part-time position.


  1. Assists Accounting staff with processing payments and data entry.
  2. Assists Membership Staff with data entry.
  3. Responsible for all mailings of the organization, including sorting and distributing all incoming mail, preparing outgoing mailings, and maintenance of the mail machine meter.
  4. Monitor, coordinate and manage office supply orders.
  5. Assists Development Officer in tracking and acknowledging donations to the SPJ Foundation.
  6. Coordinate orders and shipments of awards for SPJ’s awards program.
  7. Oversees the staff file management system (Dropbox).
  8. Other duties as assigned.

Required Qualifications:

  1. Meticulous attention to detail is required.
  2. Data entry required.
  3. Requires good computer skills, including a familiarity with Microsoft Office programs. Experience with database management software (Impexium preferred), spreadsheets, and word processing programs.
  4. Ability to resolve routine problems independently.
  5. Requires good customer service demeanor.
  6. Ability to manage multiple projects and follow each carefully from inception to completion.

Preferred Qualifications:

  1. Background in accounting and financial record keeping.
  2. Previous experience with association management a plus.

Employment Type: Part-time (20 hours a week)

Location: This position is based out of the SPJ national office in Indianapolis, Indiana.

How to apply: Interested candidates should send a cover letter, résumé and three professional references to Amy Monteleone.

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