ESSENTIAL DUTIES AND RESPONSIBILITIES: · Work on-site at the location designated as the primary Human Resources office in order to collaborate with the Human Resources team and to have necessary access to the Human Resources data and files maintained in the primary Human Resources office. · Validate pay detail and all withholdings within the payroll system. · Validate and process extraction of hours from the electronic timecard system. · Validate rate increases within the payroll system once specified approvals have been obtained. · Accurate computing of payroll calculations and prorated calculations including but not limited to earnings, deductions, and benefits. · Manage all direct deposit change requests. · Manage all one time, or recurring, deductions, earnings, or payroll adjustments within the payroll system. · Process and submit semi-monthly payroll and tax deposits to the appropriate entities. · Recording and maintaining accurate employee records and payroll transactions in accordance with records retention policies. · Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws. · Validate new employee W4 information and manage employee W4 changes. · Manage employee voluntary deductions including, but not limited to: PSERS, union dues, AFLAC, and 403(b). · Manage employee wage garnishments. · Manage employee fringe benefits including but not limited to medical buyout. · Manage third party sick pay end of year tax reporting as required. · Assist in completion of applications for state withholding taxation registrations. · Assist in resolution of payroll issues as directed. · Assist in employee termination process as it relates to payroll functions. · Manage administration of PSERS including but not limited to activation, deactivation, monthly and quarterly billing reconciliation, end of year reporting, and interface file transfers. · Assist with data collection for annual workers compensation audit. · Conduct payroll time entry analysis prior to each semi-monthly payroll processing. · Review Supplemental Pay forms to confirm proper documentation, rates, approvals, and authorization to pay; process accordingly in appropriate pay periods. · Complete payroll validation and processing. · Lead coordination for end of year payroll validation, processing, and W2 reporting and completion with relevant key employees. · Provide information and data that support business office functions. · Assist in reporting needs as requested. · Respond to inquiries from state agencies requiring payroll information with proper approval. · Maintain confidentiality. · Follow business processes, procedures, and policies, complete tasks correctly and timely. · Make timely payroll related decisions by employing the use of good judgment, including appropriate persons in decision making as necessary, and having the ability to support and explain reasoning for decisions. · Adapt to changes in the work environment and ability to adapt to unexpected events. · Follow instructions, respond to management direction; take responsibility for own actions. · Perform any additional duties deemed necessary by the CFO, COO, and/or Director of Human Resources. |