Job Description: Executive Assistant
PRIMARY LOCATION: Mumbai
JOB SUMMARY:
- The individual will provide high level secretarial and administrative support for one or more of the organization’s executives.
- The individual will require discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people.
KEY RESPONSIBILITIES:
- Manage the executive’s appointments and schedules and make travel arrangements to make best use of their time
- Gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases
- Facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public
- May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources
- Handle confidential information and maintain the security of the executive’s records and files
- Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets
- Perform other administrative tasks using independent judgment and discretion
PROFILE REQUIREMENTS:
- 8+ years of work experience
- Experience of working with a Media, Advertising or Marketing Communication agency
- Ability to multitask and adapt in a fast-paced work environment
PREFERRED SKILLS:
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Time and schedules management
- Detail-orientation and analytical skills
- Negotiation and problem-solving skills
- Ability to take initiative and perform tasks in an efficient and self-sufficient manner
About Havas Creative Network India
Havas Creative Network India is the conglomerate of creative agencies and home to some of the most talented people in the disciplines of creativity, strategy, design, experiential, content, PR, CX and UX. Our extensive in-house capabilities across all communication disciplines and best-in-class partners allow it to create custom, purpose-built solutions that help drive clients’ businesses. Its ethos and philosophy are firmly within the global framework Meaningful Brands through which we make Meaningful Difference to consumers. It includes Havas Worldwide India (Creative), Havas CX India (customer experience), Havas People India (talent communication), Think Design (UI/UX), Conran Design Group Mumbai (branding & design), PR Pundit Havas Red (PR), Shobiz (experiential marketing), Shobiz Exhibits (exhibitions), and Prose on Pixels (content-at-scale).
For more information, visit & follow @HavasCreativeIN on social media.
About Havas India
Havas India gathers the expertise of 21 agencies, specialised divisions and strategic alliances across 3 verticals:
- Havas Media Network – Havas Media, PivotRoots (integrated digital), Arena Media, Havas Market (e-commerce), Havas Play (sports, entertainment & content), Havas Programmatic Hub (programmatic trading desk), Havas Analytics (data & analytics), Socialyse (pure play social media); strategic alliances: Havas Media Tribes (out-of-home), Havas Play Gameplan (sports marketing) and KlugKlug (influencer tech stack)
- Havas Creative Network – Havas Worldwide India (creative), Havas People India (talent communications & employer branding), Havas CX India (customer experience), Think Design (UX/UI), Shobiz (experiential marketing), Shobiz Exhibits (exhibitions), Conran Design Mumbai (branding & design), PR Pundit Havas Red (PR), and Prose on Pixels (content-at-scale)
- Havas Health & You – Havas Life Sorento (health & wellness communications)
With its unique Village model, it is an integrated network present across 3 Villages in Mumbai, Gurgaon and Bengaluru, and regional offices in Kolkata, New Delhi, Hyderabad and Chennai, with over 2000+ professionals and associates.
As one of India’s fastest growing and agile networks, Havas India has bagged multiple new clients across verticals and won several prestigious awards over the last 2 years including the group being Great Place To Work® Certified™ twice in a row (Nov 2022 - Nov 2023 & Dec 2023 – Dec 2024), consistently being featured in the top 3 at R3 New Business League rankings, and winning at Campaign Asia-Pacific Agency of the Year awards, e4m Indian Marketing Awards 2023, ABBY One Show 2023, Campaign Women Leading Change awards, and more. Our CSR programs, DE&I initiatives, and being actively involved in various industry associations is what keeps us invested as a network that has a clear mission of making a meaningful difference to brands, businesses and people.
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.
For more information, visit and follow Havas India on social media.