Working Conditions:

PH graveyard shift (CST)
Fully remote
Independent contractor
Full-time

Responsibilities:

Event Planning:
- Collaborate with the executive team to plan, organize, and execute various events, both virtual and in-person.
- Coordinate event logistics including venue selection, catering, audiovisual requirements, and attendee management.
- Manage event budgets effectively and ensure all expenditures are within allocated limits.
- Utilize creative tools such as Canva to design promotional materials, music, slideshows, and other multimedia content as needed.
Travel, Calendar, and Email Management:
- Arrange and coordinate travel itineraries, accommodations, and transportation for the executive team.
- Maintain and manage complex calendars, scheduling appointments, meetings, and events efficiently.
- Handle email correspondence, prioritize messages, and draft responses on behalf of executives as required.
Information Processing and Critical Thinking:
- Process and synthesize information accurately and efficiently, ensuring that pertinent details are conveyed to the executive team in a timely manner.
- Demonstrate strong critical thinking skills to assess situations and proactively identify solutions or improvements.
- Take tasks one step further by anticipating needs, streamlining processes, and proposing innovative solutions.
Assessments and Simulator Questions:
- Participate in situational assessments and simulator questions to demonstrate problem-solving abilities and critical thinking skills.
- Provide insights on how tasks can be enhanced or optimized to improve efficiency and effectiveness.
Technology Proficiency:
- Proficient in using Google Workspace for document creation, collaboration, and communication purposes.
Time Management and Multitasking:
- Exhibit excellent time management skills, prioritizing tasks effectively to meet deadlines and manage competing priorities.
- Schedule meetings across different time zones and create travel itineraries with attention to detail.
Language Proficiency:
- Strong proficiency in the English language, both written and verbal, to communicate effectively with internal and external stakeholders.

Must have:

Previous experience supporting a C-level executive in a fast-paced environment
Previous experience in executive support or administrative roles, with a focus on event planning and travel management.
Demonstrated proficiency in event coordination, including budget management and multimedia content creation.
Strong critical thinking skills and the ability to thrive in a fast-paced, dynamic environment.
Excellent communication and interpersonal skills, with a keen attention to detail.
Tech-savvy with proficiency in MS Office Suite and Google Workspace.
Ability to work independently, prioritize tasks, and handle confidential information with discretion.

Nice to Have:

Experience with Canva or similar design tools for creating promotional materials and multimedia content.
Familiarity with assessments and simulator questions to assess problem-solving abilities.
Previous exposure to customer service-related tasks relevant to executive assistant responsibilities.

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