Manage and provide guidance, leadership, coaching and training to assigned staff
Accountable for Corporate Travel and Expense programs and department performance
Review and analyze travel data reporting to make decisions regarding the department
Oversee the processing of travel arrangements for employees at all levels
Responsible for accuracy of inter-department reporting
Verify hotel invoices for legitimacy and accuracy
Review, code, and process hotel invoices into the AP software to generate vendor checks
Review, code, and create expense reports for monthly Finance MasterCard
Approve employee reimbursements and Petty Cash reports through the Concur Expense application
Enforce Company and Departmental policies and procedures
Review and approve expense report audits that have gone through the skip workflow
Prepare weekly Posting sheets and re-bill items for FHNB & DPI reports filed on Expense
Maintain Concur software training updates
Assist employees with questions or concerns regarding travel or expense related issues
Work with hotel vendors to upload preferred rates into the GDS
Assist the Accounting Department with reconciliation of expense related items
Direct Liaison to TMC, car agencies and hotel contacts
Work directly with Admins for group travel (example: Annual In Store Conference, Branch and ABM meetings, Training, etc.)
Regular and predictable attendance and punctuality
Some travel may be required
Other duties as assigned
Physical Requirements:
Must be able to remain in a sitting stationary position for extended periods of time
Constantly operate a computer and other office machinery
Ability to lift up to 25 pounds
FCBI is an equal opportunity employer. Requirements At least 18 years of age
Bachelors Degree in Business required, emphasis in Management, Marketing, or Finance preferred; 10-15 years of Corporate Travel Management experience may be substituted in place of degree.
3-5 years of Corporate Travel experience required
3-5 years of management experience required
Proficient in Microsoft Office, strong emphasis in Excel
Expense management and HRIS software experience
Must be detail oriented, analytical, and organized
Effective verbal and written communication skills with internal staff, management, and external vendors.
Must successfully pass background investigation according to company policy
Must be able to get along with co-workers and work effectively in a team environment
