About the Job: Assistant, Synchronization Department: Synchronization Location: Nashville, TN, Hybrid Supervisory Responsibilities: Oversight of Interns Travel Required: 0-10% About HYBE America HYBE America is part of HYBE, a global leader at the intersection of music, entertainment, and technology. We represent some of the world's most influential artists and continue to expand our creative and cultural impact across the Americas. At HYBE, we believe in the power of music and foster a culture built on Passion, Trust, and Autonomy. Position Overview: The Assistant, Synchronization, provides administrative, creative, and operational support to the synchronization team. This role is focused on ensuring smooth day-to-day workflow across creative pitching, catalog management, internal communication and reporting. Ideal for an organized, proactive, detail-oriented individual with a strong interest in the music industry. This is a full-time, hybrid role based in our Nashville, TN office. Key Responsibilities: Provide administrative support to the Creative Sync team, including scheduling, taking meeting notes, reporting, and expense tracking Process and submit expense reports for the head of the Synchronization team Manage and support sync interns, including task coordination and oversight Pitch assistance during high-volume sync search periods Create and send show invites, new release blasts and themed sync blasts to clients Perform general Disco maintenance, including song organization, pulling reports, and managing contacts, as well as Disco ingestion and metadata management Maintain and organize the Disco Discovery Suite Transcribe lyrics as needed for sync pitches and internal use Request, gather, and organize audio files and assets from partners across Big SYNQ Obtain instrumentals and alternate versions from label partners Conduct writer and publisher research for label-controlled songs Deliver new publishing releases to publishing partners on a monthly basis Prepare and deliver sync activity updates and reports to HYBE and affiliated companies. Manage social media for Big SYNQ, including posting, scheduling, and content coordination Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications: Bachelor's Degree in Music Business, Communication or a related field. Relevant experience in administrative, coordinator or assistant role. Demonstrated interest in music, sync, or record label operations. Experience handling administrative tasks, organizational, or coordination tasks in a professional setting. Comfort working with digital files, databases, and spreadsheets. Extremely detail-oriented with exceptional organization skills and ability to manage multiple projects simultaneously. Strong communication skills, both verbal and written. Ability to work independently in a fast-paced, deadline-driven environment. Ability to work collaboratively with fellow team members and other departments. High agility, proactivity and adaptability to change. Must be able to maintain high confidentiality. Preferred Experience: Internship or assistant experience in the music industry. Familiarity with DISCO, music databases, or digital music libraries. Basic understanding of music metadata and rights terminology. Don't match every skill listed? Almost nobody does! Think you're a good fit anyway? Please let us know. Why Join Us At HYBE America, you'll play a pivotal role in shaping the voice and reputation of one of the most dynamic and innovative companies in global entertainment. You'll work with some of the world's most exciting artists and help tell the stories that define culture. We back our passion for music with benefits that take care of you, so you can bring your best to the work that inspires millions. Benefits Competitive compensation package for all full-time employees. We maintain salary brackets for all career tracks to ensure equitable salaries across the company. 100% premiums covered for employee medical, dental, and vision (50% for dependents) Company 401(k) match up to 5% Flexible paid time off FSA Life insurance Wellhub membership that gives you access to gyms and fitness studios Excellent parental leave policies HYBE America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
