Job Description
Under administrative direction, this position will be responsible for planning, organizing, leading, and supervising staff engaged in difficult, complex, sensitive, detailed, and/or consequential analytical work including complex quantitative and qualitative analysis in the areas of budget, procurement, contracts, financial/fiscal, economic, legislative, and administrative policies as well as supporting the Director of Procurement and Contracts in procurement, contracting and support service activities during the implementation of the Capital Improvement Program (CIP).
The essential functions of the position include:
- Working independently, researches, analyzes, forecasts and makes policy recommendations on unique special projects with significant financial impact or highly visible public issues including administrative policies, practices, and procedures; may direct mission-critical financial or operational activities; responds to informational requests, including those of a highly sensitive nature, and may represent the department to the Mayor's Office, Board of Supervisors, Controller's Office, other city officials, outside agencies and the public.
- Organizes, strategizes and develops the preparation of requests for qualifications (RFQ) and requests for proposals (RFP) working with Project and Contract Managers; develops procurement and contract processes in compliance with SF Administrative Code and Federal Aviation Administration (FAA) grant agreements and organizes the contract certification processes.
- Works with the Design & Construction Divisions' Project and Contract Managers to identify and analyze highly complex existing, newly enacted, and proposed local, state and federal legislation policies and procedures and develops projections on how these would impact the Airport and/or Citywide contracting process; advises management on the consequences of proposed and pending legislation and effectively present recommendations; develops and recommends procedures for the Airport and/or Citywide implementation of enacted legislation.
- Manages the highly sensitive proposal receipt process including validating minimum qualification submissions, distribution of proposals to evaluation panel members, receipt of evaluation panel member scores and preparation of the score tally sheets.
- Oversees federal grant compliance including analyzing, evaluating, interpreting and implementing new and existing governmental accounting pronouncements and technical guidance; may develop, coordinate and oversee the contract compliance reviews.
- Reviews, prepares, and analyzes new and existing contracts, change orders, and contract amendments and modifications; prepares reports of analyses and related documents; analyzes claims for additional cost reimbursement to determine validity; analyzes contract provisions to determine appropriate reimbursement amount; conducts negotiations with contractors with regard to additional contract terms, cost reimbursement and change order provisions; prepares reports regarding claim status, settlement activities and reimbursement amounts for use by management and City Attorney's Office; maintains records of negotiations.
- Plans and directs difficult and detailed staff work involving: preparation of Local Business Enterprise (LBE) and contract status reports; conducting competitive contract vendor selection processes including public bids and Requests For Proposals, ensuring adequate and economic distribution of advertisement, requests for proposals and public notices; process highly complex contracts including advertising for bids/proposals, receipt and review of bids, contract negotiation and award and routing through signature/documentation process to certification; and provide training and assistance to staff and contractors on departmental and City contracting policies, procedures, and requirements.
- May include additional duties as assigned.
Qualifications:
Qualifications
Possession of a baccalaureate degree from an accredited college or university and seven (7) years of full-time equivalent experience performing professional level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution:
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.
Desirable Qualifications
The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.
- Excellent oral and written communication skills.
- Excellent decision-making skills and the proven ability to take ownership of programs/projects.
- Experience in procurement and administrating contracts for the City and County of San Francisco in connection with the San Francisco Administrative Code.
- Two (2) years of experience supervising professional staff performing public procurement.
Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment.
Verification :
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad.
Selection Procedures :
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:
Minimum Qualification Supplemental Questionnaire (MQSQ): (Weight: Qualifying)
Candidates will be required to complete a MQSQ as part of the employment application at a later time.
Supervisory Test Battery: Weight (50%)
Candidates who meet the minimum qualifications will be invited to participate in a computer-based examination designed to measure competencies in job-related areas.
A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.
Transportation Security Administration (TSA) Security Clearance: Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history record check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening.
HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit and begin the application process.
- Select the “I’m Interested” button and follow instructions on the screen
Applicants will receive a confirmation email from that their online application has been received in response to every announcement for which they file.
All your information will be kept confidential according to EEO guidelines.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply.
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