Program Associate, California Jobs First Fund
Starting salary range: $60,000-$65,000/Annually ($33.33-$35.33 per hour)
Full-Time, Non-Exempt/Hourly, Term Limited through 09/30/2026
This is an in-office position for the first 100 days. Requires in-office work five (5) days per week. Following the first 100 days, staff have the flexibility to work two (2) days remotely. Mandatory in-office workdays are Tuesdays & Wednesdays.
Only applicants who reside in California and submit a cover letter will be considered.
***CCF IS A MANDATORY COVID-19 VACCINATION EMPLOYER***
Job Summary: Reporting to the Program Officer, California Jobs First Fund, the Program Associate will support the California Jobs First (CJF) Fund on behalf of the California community Foundation. California Jobs First is a State funded program that seeks to build a high-road transition to a carbon neutral economy while developing sustainable industries that create high-quality, broadly accessible jobs. Under the terms of this contract, CCF serves as the Fiscal Agent and reports directly to the California State Employment Development Department. The position requires programmatic and administrative skills, knowledge and abilities.
The Program Associate will receive direction from the Program Officer to support the management of multiple grants and contracts throughout the post-award cycle, from award to close out. Working in direct partnership with CCF’s Compliance Department, the Regional Convener and the Los Angeles Collaborative, the Program Associate will provide administrative support for grants and contracts associated with the CJF Fund.
Key Responsibilities and Duties
Administrative Support
Provides needed administrative support for the Program Officer such as:
- Composing, processing and expediting correspondence
- Preparation of CCF Board and Program Committee materials
- Agenda preparation, as needed
- Creating and maintaining California Jobs First files
- Scheduling meetings and conference calls
- Ordering supplies
- Copying documents
- Making travel arrangements
- Processing invoices check requests and expense reports
- Maintaining calendars
- Event coordination
- Managing select vendor relationships.
- Coordinates project calendars, schedules meetings and administers contact lists.
- Assists with various projects, including responding to external requests for information and materials.
- As necessary, takes and prepares minutes for meetings.
Project Management and Reporting
- Supports the Program Officer, California Jobs First Fund in ensuring milestones, key events, and deliverables are executed on time.
- Ensures that databases are accurate, updated in a timely manner and are effectively utilized.
- Manages workload to ensure sufficient time is allotted to knowledge acquisition and to achieve mastery of department processes and technology.
Training and Technical Assistance
- Supports the Program Officer, California Jobs First Fund in providing training and technical assistance, as needed, to potential and existing contractors and grantees.
- Work collaboratively with CCF Compliance Department to coordinate training agendas, curriculum, and topics for discussion.
- Help lead follow-up communications and activities.
Internal Integration of Work
- Coordinates work between departments and with external vendors, as necessary.
- Identifies and pursues opportunities for internal integration of work across functions and departments to make connections and leverage the strengths and efforts of CCF.
General
- As appropriate, assist other departments and work as a member of interdepartmental teams to ensure the effective and efficient operations of CCF.
- At all times, demonstrate cooperative behavior with supervisors and coworkers.
- Other duties as assigned, dependent on organizational needs and employee skills.
Department-Specific Responsibilities
Travel: Travel to external appointments, and attend meetings outside of the office
Transportation: Driving is an essential responsibility of this position
Availability: The person in this role may need to speak to clients and/or others outside of CCF hours
Attendance: Punctuality & satisfactory attendance
Hours: May be required to work weekends and/or extended workdays
Teamwork/Customer Relations Responsibilities
- Establishes effective working relations with cross functional team(s).
- Contributes to a high performing/positive team culture.
- Shares knowledge, time, and expertise to assist other members of team.
- Timely and accurately responds to requests and inquiries from across Foundation.
- Demonstrates “can do” attitude as priorities shift.
Job Qualifications
- Education:
- Bachelor's degree required, preferably in a related field
- Work Experience:
- Minimum of three (3) years of progressively responsible administrative, project coordination, or similar equivalent experience required. Experience in community engagement, research, writing, and data management preferred.
- Prior nonprofit, philanthropic or public sector experience a plus.
Skills, Knowledge & Abilities
Technology Knowledge: Excellent internet competency and computer knowledge, including strong proficiency of the Microsoft Office software suite applications, statistical analysis methods, remote collaboration software and database software is required. Willingness and ability to learn other analysis, database, spreadsheet, and other business intelligence platforms.
Communication Skills: Excellent writing and oral communication skills with the ability to write clear, concise analyses and narratives. Ability to prepare and deliver effective presentations, and to comfortably interact with diverse audiences.
Project Management Skills: Excellent organizational skills and attention to detail. Ability to implement and manage projects, prioritize work effectively and adjust to multiple demands. Demonstrated ability to implement, conduct, monitor and evaluate initiatives with numerous partners.
Leadership Skills: Ability to make well-reasoned decisions in the best interests of the organization for the present and future, and the ability to work collaboratively and effectively with individuals of diverse backgrounds. Good meeting management skills and understanding of political processes.
Teamwork & General Skills: Ability to work well independently. Ability to take initiative and follow tasks through to completion. Ability to work under time-sensitive deadlines with minimal supervision.
Community & Field of Interest Knowledge: Knowledge of the Los Angeles County nonprofit community, familiarity with diverse neighborhoods throughout the region, and experience in working effectively with diverse and broad-based community constituencies is required. Working knowledge of best practices in fields of interest to the foundation, familiarity with nonprofit financials, public and private funding streams related to the foundation’s domains of work, and a working understanding of outcome measures and evaluation methodologies aimed at assessing program effectiveness is preferred.
Employee Benefits:
California Community Foundation (CCF) is proud to offer a generous benefits package. Medical, Dental, and Vision insurance plans are provided at no cost for all full-time staff. CCF contributes 10% of all full-time employee's salaries into our 403b retirement plan. CCF subsidizes monthly transit passes for staff who commute via public transportation. CCF also offers an assortment of snacks available to all staff in our breakrooms, and an on-site fitness center.
After one year of service, all full-time employees are eligible for tuition reimbursement of up to $15,000 for higher education. CCF also offers a student loan repayment program of $100/month for all full-time employees after one year of service.
Disclaimer: This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job classification. This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.
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