Ensures that Procurement of goods and services from local and International suppliers are in accordance with the needs/specifications provided/required by the end users through value-driven and Strategic Procurement (best price/quality, correct quantity, on time delivery and right source) using appropriate Sourcing Strategy.
- Endorses suppliers/service providers for full accreditation.
- Creates in Virtus Standard Quotations (SQs) and Catalog Quotations (CQs) in the systems.
- Prepare Canvass Sheet/Quote Analysis Report (QAR) and Purchase Order based on assigned category.
- Review and endorse Manual Purchase Orders submitted by Procurement Specialist for approval of Manager.
- Endorses PO for cancellation to AVP Procurement.
- Meet with suppliers semi-annually and discuss their performance evaluation rating.
- Attend and handle Project meetings with requesting Department and ensure that project scope, budget, specifications, timelines, and Procurement deliverables are clear, measurable, and achievable.
- Conducts pre-bid conference, bidding, bid opening until awarding together in the presence of Bid and Awards Committee.
- Prepares Procurement contract and coordinate with Legal Department for review.
- Meet vendors in resolving issues related to payment, delivery, and performance rating.
- Negotiates with vendors to achieve the highest quality products/services with the lowest possible cost and at the most advantageous payment terms.
- Reviews supplier evaluation on a yearly basis to monitor suppliers’ contract performance and ensure compliance with contractual obligations and to de-list suppliers with unfavorable track records.
- Structures, develops, and implements Sourcing Strategy, Supply, and Maintenance Agreements with vendors.
- Conducts semi-annual Suppliers Evaluation and ensures timely completion based on agreed lead time.
- Approves VL/SL/DTR adjustment, if applicable, filed by direct reports.
- Reviews and analyzes consolidated Management reports (Monthly KPI, Semi-annual PAS & other Adhoc reports).
- Resolves staff concerns, reviews monthly performance, and coaches them when needed.
- Conducts team meetings weekly/monthly and updates the team’s performance.
- Processes and resolves Procurement Helpdesk based on assigned category.
- Analyzes and resolves iProcurement/online VIS/SMF/Procurement errors encountered by users, if any.
- Files on-time Online Clearance for resigned Procurement personnel.
Job Qualifications
- Graduate of Accountancy, Engineering, Supply Chain Management or an equivalent.
- Working knowledge in Bassnet, Oracle System, Procurement/Inventory/Material & Warehouse Management or equivalent, an advantage.
- With at least 5-7 years Procurement experience in the field of Logistics, Supply Chain, Transportation, Shipping business.
Skills and Competencies Requirements
- Sourcing Strategy and Negotiation Skills.
- Proficient in MS Office (Excel, Word, PowerPoint).
- Proficient in English (Oral and Written).
- Excellent Data Analytical Skills, Management Reporting.
- Superior Organization and Project Management Skills.
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