PROJECT ADMINISTRATIVE ASSOCIATE
Responsible for the administrative control over all staff and workers assigned in the project, including staffing and employment, counseling, and implementation of company policies.
- Monitors project timekeeping procedures, site safety, and security.
- Responsible for the administration of camp/staff house, including supervision of medical clinic and services and canteen facilities.
- Facilitates and processes documentation for hiring skilled workers and personnel at the project site.
- Implements Company Policy and Code of Proper Conduct and Discipline of Employees.
- Coordinates with Barangay officials/LGUs for manpower pooling and recruitment.
- Facilitates acquisition of construction permits and clearances, processing of working permits with government agencies and private entities.
- Monitors payment processing for utilities such as power, water, and telephone billings.
- Prepares reports, internal and external memos, and letters as required by Project-In-Charge or Project Manager.
- Attends weekly staff meetings involving manpower planning and forecasting.
- Monitors office supplies and equipment requisition and issuance, including inventory management.
- Regulates the use of company service vehicles assigned to the project site in coordination with Admin Head Office.
- In charge of the Timekeeper, Admin Clerk, Security & Service Driver.
- Assumes duties and responsibilities as a member of the Project Committee on Discipline, Project Emergency Response Team, and Project Safety and Health Committee.
- Serves as deputy to Project-In-Charge/Project Manager in promoting and administering programs such as Total Quality Management (TQM).
COMPETENCIES AND SKILLS REQUIRED:
- Must be computer literate and proficient in Microsoft Office (e.g., Excel, Word).
- Strong leadership and coordination skills; analytical in problem-solving and decision-making.
- Excellent oral and written communication skills; can work effectively in a group.
- High regard for customer service, both internal and external.
- Ability to process and maintain record-keeping or filing systems.
- Ability to work within deadlines and complete work in a timely manner.
- Can be assigned as officer-of-the-day.
QUALIFICATIONS:
- Candidate must possess at least a Bachelor's/College Degree.
- At least 1-2 years of working experience specialized in clerical/administrative support or property and construction management.
- Preferably from the construction industry.
- Must be computer literate.
- Detail-oriented, knowledgeable in office management systems, and possess excellent organizational and communication skills.
- Willing to be assigned at Brgy. Hugo Perez Rd, Trece Martires, Cavite.
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