I. JOB SUMMARY
The Executive Assistant, reporting directly to the Sales and Marketing Director, supports the Director by ensuring operational excellence through effective record-keeping, time management, and collaboration across functions.
II. DUTIES AND RESPONSIBILITIES
- Track and log incoming and outgoing documents.
- Develop and maintain an efficient filing system for easy file retrieval.
- Process approvals for payments, including Cash Advances, Liquidations, Reimbursements, Invoices, Delivery Receipts, and Supplier Quotations.
- Coordinate effectively with internal and external customers.
- Facilitate smooth communication within the marketing team and with other departments.
- Adapt flexibly to support the sales and marketing team with unplanned activities.
- Ensure timely facilitation of requests.
- Uphold integrity and excellence in all tasks.
- Organize and manage the schedule of the meeting organizer and invitees to maximize meeting effectiveness.
- Distribute communication, including memos, emails, or SMS, at least 5 days prior to meetings.
- Provide prompt, efficient, and accurate feedback within 2 days following a meeting.
- Distribute meeting minutes within 2 days of the meeting.
- Prepare and submit reports as required or requested.
- Coordinate activities during hospital and mall events.
- Perform additional tasks as assigned by the Sales and Marketing Director.
Job Types: Full-time, Permanent
Pay: Php26,000.00 - Php29,000.00 per month
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