This is a remote position.
An amazing opportunity to work with a dynamic Australian Company as an experienced, vibrant, and highly motivated Admin Virtual Assistant.
Reporting to the Director and working with direction from the team you will be a self-starting, highly organised, and experienced Virtual Assistant.
Candidates must have an incredible eye for detail and be efficient with data entry – you will have an eye for detail and understand the importance of quality assurance within your role.
Administration & Support
You will be responsible for the following:
- Serve as the central point of contact for communications to the Managing Partner
- CRM management, data entry, sales pipeline management
- Manage multiple calendars, emails, calls, and meetings
- Client concierge and telephone point of service
- Collection of databases on the website
- Updating File notes
- Proposal and Document preparation from templates
- Process and prepare financial and business forms
- Assist in creating financial reports on a regular basis
- Encode and update matter details in the client’s file management system
- Draft various legal and compliance documents using client templates
- Draft various emails and letters using client templates
- Update terms and conditions of contracts
- Other General administrative duties
EMAIL MARKETING
- Creating a New List in Email Marketing Software (Klaviyo)
- Adding and removing Subscribers from Lists
- Editing Follow-up Emails and Auto Responders
- Creating Email Newsletters
- Creating Sign-up Forms
- Editing / Proofreading Emails
- Generating / Analysing Newsletter Reports
Additional Responsibilities
- Prioritize tasks effectively to manage urgent and long-term projects
- Assist with basic website updates and day-to-day life tasks, including calendar management and appointment booking
- Utilize visual marketing skills for content creation and manage simple graphics and video edits
Requirements
- Degree qualified (+)
- Minimum of 2 years of experience
- Excellent communication skills, both verbal and written
- Proactive, results-driven, and efficient
- Highly organised and process-oriented
- Experience in data entry, document creation, and general admin within a related industry (+)
- Microsoft Office (Word, Excel, and PowerPoint)
- Google Docs, Google Sheets, Gmail
- Experience in using various software including:
- CRM, softphone, Avaya, HubSpot
- Strong task and time management skills
- Basic WordPress skills (training available)
- Ability to perform quick video edits and image adjustments
- Basic video editing software (Wondershare Filmora, ClipChamp)
- Canva and similar tools
- Good eye for visual marketing
- Excellent customer service skills
- Great attention to detail
Benefits
1. Monthly Salary: Php30,000
2. Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3. You will be paid extra for overtime and Philippines public holidays
4. Probation: 6 months and after Probation
- 10 days annual leave credits
- 5 days of sick leave
5. HMO offered after 6-months probation
6. 13th Month Pay after 30 days
7. Laptop provided after 30 days
8. Permanent work-from-home role. You will have to use your own internet.
9. Annual Appraisal
10. SHIFT TIMES: 6 AM to 3 PM Philippine time, Monday to Friday