Summary
The Administrative Assistant will be responsible for all administrative-related functions; with a thorough understanding of all clerical processes and will be accountable for the team’s guidance in following and adhering to the established process.
Responsibilities
Transcription of minutes of meeting and letters as dictated Produce correspondence including meetings and various forms of communication in a timely manner without errors Respond to CRM (Community Relationship Management) which includes preparation of documents for agendas and meetings, and other administrative work with prompt attention and accuracy Producing various documents and reports for the CRM and customers when required Ensure all documentation required are prepared and delivered within established deadlines Demonstrate excellent customer and team member service reflecting on the client’s values Ensure that all fees are accurately charged as per client policy Ensure that the requirements of the client’s policies and procedures are implemented and maintained Preparation of meetings on behalf of managers and ensuring that they are well prepared with all relevant documents and information in conducting meetings Keep diary management up-to-date Organize, store, and archive paperwork in line with the client’s requirements Communicate with stakeholders and staff members with empathy, compassion, and professionalism Make sure all documentation leaves the office within strict pre-established deadlines Any other task/duty as directed by client/management
Qualifications
Previous experience in a similar role Proficiency in using software and systems like Dynamics and BCMax(Strata Max) Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Attention to detail and the ability to ensure compliance with relevant regulations Knowledge of property management processes, by-laws, and related procedures is a significant advantage.
Why Diversify?
Since 2012, Diversify has created a culture where its people come first. With locations in Makati and BGC, working with Diversify means access to quality work spaces, the latest infrastructure and resources that have made them one of the leading offshore services providers in Metro Manila. You will immerse yourself in an open, widely diverse office culture where no idea is small enough and you constantly stay engaged with each other.
Position Overview
Dress Code Smart Casual Working Hours 7am - 4pm Spoken Language Filipino & English Benefits Medical, Dental, Misc Allowance Company Size 1,000-1,500 Employees Average Processing Time 2 weeks
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