NES Fircroft are working with a Mining company seeking an Office Administrator to join their team in Perth.
Location: Perth CBD
Hours: 38 hours per week
Length of Contract: 12 month contract
Start Date: ASAP
Experience Level: Junior / Intermediate
This role will be responsible for ensuring the efficient day-to-day operation of the office, including but not limited to general administration, office management and facilities coordination.
Responsibilities:
- Oversight of the visitor management system, security access passes and inductions etc
- Greet visitors where required and all office visitor management
- Coordinate office initiatives and Calendar of Events
- Maintenance of office and boardrooms
- Booking of all staff events, functions and training activities on L8
- Provide support for meetings and training including booking catering
- Provide support to Executives and extended team members on administration needs
- Management and maintaining office inventory
- Onboarding new starters; setting up meeting rooms for inductions, organising catering for lunch, preparing new starter backpacks, allocation of desks, maintaining seating charts, liaising with IT to ensure workstations are ready
- Support the offboarding procedure with relevant termination removals from registers etc
- Prepare and complete requisitions and purchase orders including receipting and invoice reconciliation
- Booking of travel and accommodation using the Concur systems
- Collection of mail, organizing courier bookings, stationary orders, site access and other administrative duties as requested
- Maintaining staff registers, teams channels, Office email DLs
- Assist with meeting agenda and minute taking, reports and presentations including drafting and formatting a range of documents in MS Office (Word, PowerPoint, Excel, Publishing)
- Liaise with internal and external stakeholders as required
- Managing the shared cars, including the booking vehicles for cleaning, servicing and repairs
- Liaison with building management as required, for minor repairs and maintenance works
- Work with in-house resources and contractors to assist in the completion of scheduled works in line with company policies and procedures ensuring adherence to site safety standards
- Liaison with HSSE staff regarding workstation and ergonomic adjustments required for staff
- Coordination and liaison with Fire Wardens and First Aiders. This includes coordinating/arranging training and maintenance of site warden and first aider registers
- Ensuring first aid kits are correctly stocked and arranging for order of replacement supplies
- Furniture adjustments, relocations and installation as required
- Completion of workplace inspections with cleaners, HSSE representatives, building management and other contractors/service providers as required
- Management of on-site storage, including storerooms
- Management of meeting room functionality (in conjunction with IT)
- Management of occupancy registers and completion of floor occupancy audits
- Order kitchen supplies including milk and maintenance of office coffee machines, dishwashers, and fridges
Work Experience / Technical Skill Requirements:
- Previous experience in an administration role
- SAP experience preferred
- Competent in Microsoft Office applications
- Strong organizational skills
- Well-developed communication and customer service skills (both written and verbal)
- Complex problem solving and analytical skills
- C Class Driver’s License
Education / Qualification Requirements:
- Completion of Higher School Certificate
- TAFE Certificate well regarded
If interested, please apply or contact
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