Company Description
Celestial Meridian Shipping (CMS) is a maritime expertise provider based in Mumbai. Our team consists of Master Mariners, Engineers, and Legal experts with over 100 years of combined experience in the marine industry. We are an ISO 9001-2015 accredited company by DNV, ensuring quality services. CMS is covered by ITIC for liability and has a strategic alliance with Atlantic Shipping, allowing us to cater to all ports and formalities in India. We also provide state-of-the-art facilities and services at Nava Sheva, India.
Role Description
This is a full-time on-site role for a Personal Secretary at Celestial Meridian Shipping. The Personal Secretary will be responsible for providing clerical support, executive administrative assistance, and general administrative assistance. Effective communication skills are essential for coordinating with various stakeholders. Fluency in written and spoken English is A MUST.
Tasks will include:
- Planning day to day activities and scheduling meetings
- Email communication with various parties and necessary follow-ups.
- Preparing quotations/invoices and doing the necessary paperwork as instructed
- Setting reminders and follow-ups.
- Marketing communication with existing and new clients.
- Coordinating with in-house and outsourced consultants regarding ongoing jobs (including follow-up on reports, reviewing reports (grammatical and formatting), sending out the reports to client’s after reviewed by senior management.
- Coordinating with Ticketing Agency for flight bookings and coordinating with clients, agents and consultants/technicians.
- Other work as instructed.
Qualifications
- Personal Assistance and Administrative Assistance skills
- Executive Administrative Assistance and Clerical Skills
- Strong communication skills
- Organizational and time management skills
- Attention to detail and ability to prioritize tasks
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information
- Experience in the maritime industry is a plus
- Bachelor's degree in a relevant field is preferred
- Pleasant personality, disciplined and well mannered
- Enthusiastic and ready for challenges
Remuneration as per Industry standards. Fresh enthusiastic graduates are acceptable.
Prefer candidates from within 10-15km from Chembur.
Salary bracket starting from 15K pm upto 40K pm at the start depending upon the candidate.
Really smart candidates may get chance to travel abroad on business trips...