Summary: The Assistant will be responsible for providing virtual administrative assistance as per
global business hours based in Mumbai.
Meeting management
• Extensive coordination and scheduling of internal / external meetings and conference calls,
video conference meetings for the teams both internally / externally with clients and Company's
global offices.
• Minimal editing of PowerPoint documents and general correspondence (internal and
external)
• Updating of company databases may be required
• Coordination of Domestic and International travel arrangements including flight / hotel
bookings, trains, and ground transportation; arranging Visa’s where necessary and creating
detailed travel itineraries.
General Administration
• Timely collection and processing of team expenses for both cash and American Express
using the company expense system.
• Supporting the other Executive & Admin Assistants where necessary.
Experience / Skills Required:
• Strong client service orientation.
• Effective prioritization of multiple professionals.
• Experience in travel coordination; domestic & international.
• Understanding of different time zones
• Excellent written and verbal communication skills.
• Ability to represent the team in a positive way through interactions with other internal
teams, as well as external clients, investors, and partners.
• Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint,
Outlook. Good judgment as to when to escalate issues vs. solving problems independently.
Reporting Relationships
Administrative Manager
Work shift timings:
MST : 7:30pm to 4:30am
EST : 5:30pm to 2:30am
PST : 8:30pm to 5:30am