To provide support for the Vice President by providing executive level administrative support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings, preparation of minutes of the meeting.
Responsibilities:
- Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
- Answering and directing calls to appropriate executives and events, taking messages.
- Greeting visitors and determining access to appropriate events.
- Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
- Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
- Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
- Prepare reports, collect and analyze information; prepare presentations.
- Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
- Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
- Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
- Coordinate finances, assist with budget preparation.
- Prepare executive responses to routine memos, letters, or correspondence.
- Interact with customers when appropriate and problem solve.
- Document complaints and develop an appropriate course of action.
- Report problems to executives when they cannot be resolved for attention.
- Evaluate policies to ensure they are in compliance with corporate rules and mission.
Job Type:
Full-time
Pay:
Php30,000.00 - Php35,000.00 per month
Benefits:
Supplemental Pay:
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