Great opportunity to work as Office Administrator/Receptionist for a high profile within Banking sector based in London. This role reports to the Head of Operations and will be responsible for the provision of all office administration and receptionist duties, facilitating the smooth running of the office, ensuring that all administration processes and systems work efficiently and effectively.
Key Responsibilities:
- Support the Office and Facilities manager to ensure smooth operations
- Ensure relevant records are up to date, with an effective records management process, including archiving, storage and retrieval of data.
- Maintain accurate records of all inventories, equipment, and assets.
- Manage all incoming and outgoing post, sorting and distributing mail to departments
- Coordinate appointments and meetings, serving as the primary point of contact for all facility-related issues in the absence of the office manager.
- Assist the office manager in the planning and management of local office projects, moves, and reconfigurations
- Greet visitors and record all incoming customers/suppliers.
- Field and direct calls, post, and other communications.
- Handle queries and complaints at the front desk.
- Manage vendor relationships ensuring the supplier relationship is maintained.
Required Skills:
- Previous experience as a Receptionist/Office Administrator is essential
- Banking experience, particularly in a UK-based foreign owned institution
- In-depth knowledge and experience of office and administration processes
- Procurement management and vendor relationship management
- Engagement with suppliers
- Stakeholder management and engagement with senior and board level
- Prioritization and multi-tasking skills
- Relevant office administration experience
- Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards
- Proficiency in Microsoft Office, Outlook, Excel, and PowerPoint
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