Purpose of the Job : In this role you will be responsible for creating and monitoring moderately complex plans and schedules, as well as coordinating facets of geographically-distributed teams. This role requires the ability to look around corners and deliver results with minimal guidance. The right candidate will juggle competing priorities with sound judgment while maintaining a positive attitude, despite the pressures of a fast-paced environment. They will also be detail oriented and well organized. This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.
Principal Accountabilities:
- Managing fluid calendar requests, meeting invites and conference room logistics, and floor access.
- Planning travel and accommodating changes.
- Processing expense reports.
- Managing large event logistics, catering, accommodations, and materials (e.g. business writing courses, All Hands events, etc.).
- Planning space for the team and facilitating office moves.
- Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same.
- Attending key meetings, tracking and helping drive completion of key deliverables and following up on outstanding items.
- Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters).
- Updating team organizational charts.
- Managing workflows that require approvals.
Education: Graduate in any discipline
Experience:
- 10+ years of professional experience and 5+ years of experience in an Executive Assistant role.
- Past experience in travel & hospitality is preferred.
- Experience with executive level calendar management.
- Experience with domestic and international travel coordination.
- Experience with Microsoft Office Products, particularly Outlook, Word, PowerPoint, and Excel.
- Exceptional written, oral, and interpersonal communication skills.
- Positive attitude.
- Detailed planning, time management, and organizational skills.
- Ability to work cross functionally as part of an EA team.