Job Details: HR Administrator
Vacancy Name: HR Administrator
Vacancy No: VN080
Employment Type: Permanent (Part-time)
Location City: London
The HR Administrator will provide proactive and efficient HR administrative support spanning all aspects of the employee lifecycle including resourcing, learning and development, management information, and projects.
Key Responsibilities
- Assisting with day-to-day operations of the HR functions and duties.
- Maintain all employee records, ensuring all relevant systems are up to date in line with any changes.
- Management of shared HR inbox, escalating issues to relevant team members when necessary, and ensuring all queries are dealt with in a timely manner.
- Providing clerical and administrative support to the Human Resource team.
- Process documentation and prepare reports relating to personnel activities (including staffing, recruitment, training, grievances, performance evaluations etc.).
- Assist in the coordination and running of HR projects, meetings and training sessions, including the organisation of any materials or provisions prior to meetings and training sessions, as well as collating any feedback post sessions.
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.).
- Coordinate communication with candidates and schedule interviews.
- Support onboarding of new joiners, providing contracts, letters and ensuring we are compliant with all right to work documentation.
- Draft and issuance of employee resignation letters, confirming outstanding annual leave and last working day in conjunction with the HR Business Partner.
- Assist with the planning and delivery of recruitment campaigns including job posting, interview scheduling and liaising with hiring managers.
- Manage invoicing for all external training providers.
General Requirements
- Previous experience of administration, preferably within a global HR Team.
- Competent in computer typing skills (MS Office, in particular).
- Hands-on experience with an HRIS or HRMS (Sage People is a plus).
- Excellent attention to detail.
- Excellent communication skills, both oral and written.
- Ability to manage a varied workload, prioritise and act on own initiative, while understanding the need and when to escalate to relevant team members.
- Basic knowledge of employment laws.
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