This is a remote position.
- Monday to Friday, 1:00 PM to 5:00 PM AWST or 2:00 PM to 6:00 PM AWST (4 hours per day / 20 hours per week) Client Timezone: Perth, Western Australia/Philippines
As an Executive Assistant/Secretary, you’ll be at the heart of a thriving legal practice, directly supporting the managing partner and potentially other lawyers. This role offers a unique opportunity to gain invaluable experience in the legal field while honing your administrative and client relations skills. You’ll manage crucial client interactions, streamline office processes, and play a pivotal role in the firm’s day-to-day operations. If you’re detail-oriented, highly organized, and excel in a fast-paced environment, this position offers exciting prospects for professional growth and development.
Responsibilities
- Coordinate and schedule client meetings, managing complex calendars for the managing partner and clients
- Set up and manage virtual meetings using Microsoft Teams
- Screen incoming client calls, gathering essential information using a standardized checklist
- Arrange paid consultation meetings based on initial client screenings
- Assist with billing and invoicing processes using specialized software
- Draft client engagement letters using template documents, ensuring accuracy and attention to detail
- Handle confidential client communications and information with utmost discretion
- Book travel arrangements for the managing partner, including flights and accommodation
- Transcribe dictations and convert them into polished documents
- Manage ad hoc administrative tasks to support the smooth running of the firm
Requirements
Requirements
- 2-5 years of experience in an administrative or executive assistant role, preferably in a professional services environment
- University degree
- Outstanding written and verbal communication skills in English
- Proficiency in Microsoft Office suite, particularly Outlook and Teams
- Strong attention to detail and ability to follow complex instructions accurately
- Excellent time management skills with the ability to prioritize tasks effectively
- Basic understanding of legal terminology and processes (preferred)
- Adaptability to learn new software systems and administrative processes quickly
- Ability to work independently in a remote setting while maintaining high productivity
- Professional demeanor and commitment to maintaining confidentiality
Benefits
- Permanent work from home
- Immediate hiring
- Steady freelance job
- Has the potential to be full-time depending on performance.