This is a remote position.
Schedule:
- Full-time
- 40 hours per week or 8 hours per day
- Monday - Friday
- 9am to 5pm Pacific with a 30-minute paid break
We are seeking a detail-oriented and proactive Executive Assistant to support our CFI/CFO and administrative team. The role involves a combination of personal assistance and administrative support, requiring proficiency in various software tools and excellent organizational skills. The ideal candidate will be comfortable managing multiple priorities and handling tasks independently.
Key Responsibilities:
Personal Assistance to CFI/CFO :
- Filter and manage emails twice daily.
- Prepare reports and key performance indicators (KPIs).
- Coordinate tasks and team activities.
- Manage credit card accounts and transactions.
- Book travel arrangements (flights, cars, hotels).
- Organize personal administrative tasks (insurance, house cleaning, doctor's appointments, etc.).
- Prepare documents, PowerPoint presentations, and other materials from provided source materials.
Support for Flight School and Office:
General Administration:
- Handle all related communications.
- Coordinate with the rest of the team.
- Perform additional tasks as part of team collaboration.
Required Skills:
- Proficiency in email management,
- Experience with QuickBooks (desktop version preferred) - but note, this is not a bookkeeper. Training will be provided. This is just to send invoices etc. It's not for bookkeeping.
- Competence in MS Word, Excel, and PowerPoint.
- Excellent phone and email etiquette.
Internally Used Software (will be provided and training also provided - no existing knowledge neccesary):
- Whatsapp for communications.
- Asana for task management.
- Nutshell for CRM.
- MS Remote Desktop.
- Pegasus for flight following and records management.
Qualifications:
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Excellent written and verbal communication skills.
- Experience in a similar administrative role is preferred.
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
ZR_15766_JOB