Job description
Your role in the team
The Team Manager – Accounts Payable is responsible to oversee and ensure that all of Accounts Payable team’s objectives and functions are achieved. The candidate is expected to ensure the efficiency of the financial operations of the company by monitoring and approving financial processes and reports.
The candidate is required to meet the finance back office’s operational standards by contributing financial information to strategic plans and reviews, implementing productivity, quality, and customer-services standards; resolving problems; identifying system improvements. Further, the leader is accountable on the administrative supervision of the team and ensure to equip the team with the required tools and skills in performing the tasks.
This role is expected to work closely with the Operations Manager – Shared Service Centre to ensure excellent delivery of the Accounts Payable team.
If you're a leader who's passionate about accounting and finance then you're exactly the one, we need. We've prepared exciting compensation package for you!
Main Duties and Responsibilities:
1. Management, accountability, and delivery of the following Accounts Payable processes in various company platforms:
Invoice Processing Payment Processing Employee Expense processing Supplier Management Affiliates Payments Processing Cash management
2. Post review, escalation and stakeholder management of the assigned processes
Post review of the significant processes handle by the team and ensure the quality and controls are in place within the team Ensure that the response to the stakeholders are handled appropriately or as needed Resolve issues raised by the stakeholders Coordinate peculiarities in process or changes that may be required to ensure proper financial statement presentation
3. Report preparation and oversight management
Handle approvals as needed Create or maintain supplier records Oversight the clearing of unmatched invoices, receipts and POs to ensure proper billing and expense allocation Preparation of the reports as needed by the management Monitor, check and investigate outliers or any reportable items Create and maintain supplier information in the system according to established procedures, documentary PAP
4. Operational Support
Monitors the team’s capacity and ensure equal distribution of tasks and responsibilities. Provide target timelines and oversee the timely submission of processes handled based on the agreed SLA. Coordinate with the team's counterparts for any requirements or clarification needed relating to the processes handled. Review and check impact of new and complex transactions affecting the processes handled. Oversee proper handling of complex tasks and escalated issues relating to the processes handled. Implement and perform necessary quality reviews and controls in place. Ensure the team’s timely communication of updates in the processes handled.
5. Training and Development
Conduct training and re-training to members of the team. Conduct technical coaching to the team members as necessary. Continuous review of work procedures for process improvement
6. Administrative Function
Implementation of company policies and administration of disciplinary action procedures Resolves employee issues related to policies and procedures and institute discipline in accordance with the company’s code of conduct. Performs periodic and annual performance reviews of employees. Conducts regular meetings, coaching sessions, group or one on one discussions to establish open communication channels with members of the team Communicate employee concerns to the management Provide feedback and suggestions to offshore contacts on operational issues.
7. Ad hoc Task or Project Function
Investigating process issues, working with relevant department to resolve issues. Other task or projects that may be assigned based on the necessity or requirement related to the current responsibility.
Requirements:
Graduate of Accountancy or any accounting related course, CPA is an advantage At least 5 years’ experience in Accounts Payable, with at least 1 year in a leadership or supervisory role. Problem Solving skills and the ability to resolve payment and invoice discrepancies. Strong attention to detail and accuracy in invoice processing and record-keeping Coaching methodologies and practices Communication Proven ability to maintain professional relationships internal/external Excellent verbal and written communication skills Good interpersonal skills Proven ability to effectively interact with all levels within the organisation Proven ability to accept criticism in a professional manner Resourceful and can work with various support groups PC literate; Advanced levels in Excel and Word Ability to: Multi-task and deliver on assigned tasks and responsibilities. Manage their personal time in an efficient way Respond and lead change Flexible and adaptable to change in schedule shifting, tasking needs etc. Proven ability to resolve complex problems with minor direction and assess issues objectively Proven ability to achieve results through the motivation or influencing of others Handle difficult situations and can work well under pressure Thrives in a fast-paced environment Set realistic/achievable targets Detail oriented Analytical Proactive Other job requirements: Flexibility to work different shifts