Our client, an Investment Advisory firm located in Nolita Manhattan is seeking to hire a Temporary Receptionist to sit on the 3
rd floor, also known as their client floor. This position will start in the beginning of December and continue through the end of March. There will be a high volume of visitors from clients to candidates, so it is important that this person has experience in a front-facing role. This position requires someone in office 5 days per week from 8am - 5pm with flexibility to cover the 8:30am - 5:30pm shift at times.
Responsibilities:- Manage building intercom system and direct visitors accordingly
- Welcome guests, escort them to a conference room, offer a beverage
- Answer phones and direct calls as needed
- Oversee Firm's calendars and management of conference rooms
- Accept deliveries of packages, food, etc. and notify employees as applicable
- Communicate effectively with guests and employees
- Maintain a welcoming, professional, and neat reception area
- Support the Office Team in day-to-day administrative tasks and facilities maintenance
- Assist in handling an array of office requests for dial-ins, conference rooms, thermostat
- adjustments, travel requests, shipping labels, etc.
- Work with vendors to ensure maintenance of office equipment
- Setup and cleanup of weekly office lunches
- Setup of conference rooms for internal and external meetings, which may include ordering
- food and setting up rooms with appropriate tableware
- Coordinate with IT department for AV needs for internal and external meetings
- Tidy up conference rooms after all meetings
- Restock kitchen and conference room supplies
- Assist with ad hoc projects (client mailings, packaging promotional materials, etc.)
- Assist with any firm gatherings and parties
- Proofread transcriptions and upload them into our internal research database
- Maintain daily logs for the team and report stats monthly
- Distribute incoming mail and prepare outgoing mail and packages
- Monitor security cameras throughout the building
Qualifications:- A minimum of 2 years of experience as a receptionist or administrative support
- Bachelor's degree or secretarial school
- Proficient in Microsoft Office - Outlook, Word, Excel and Internet
- A professional demeanor and positive attitude
- Strong organizational and time management skills, with an ability to multi-task and prioritize in a deadline driven environment
- Knowledge of operating office equipment (copiers, printers, A/V, etc.)
- Skilled typist with strong attention to detail, high accuracy and excellent proofreading skills
- Excellent written and verbal communication skills
- Strong work ethic
- Problem-solving mentality
- Comfortable working under pressure
Rate:Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please
click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
