On site Mon thru Fri in Allendale, NJ. TEMP to PERM position.
Hours: 8:30am-5pm
We are seeking a highly organized and proactive administrative assistant to join our team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities:
- Greet and assist visitors in a professional and friendly manner
- Answer and direct phone calls
- Processing proposals/work orders
- Manage and maintain schedules and appointments
- Assist with the preparation of meetings and events
- Prepare and distribute correspondence, memos, and forms
- Maintain electronic and hard copy filing system
- Perform data entry and maintain databases
- Handle sensitive information in a confidential manner
- Take dictation and minutes
- Assist in resolving administrative problems.
Requirements:
- Proven experience as an administrative assistant or relevant role
- Experience in Aspire software
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
