Park City Municipal Corporation
Job Description
JOB SUMMARY:
The Grants Administrator is responsible for administering and overseeing the Transportation Planning Department's grant planning, grant programming, grant writing, and grant compliance/reporting. This includes preparing grant applications, coordinating grant execution, and tracking all transportation-related grants to apply for, keeping active capital and operating needs lists, and facilitating all awarded and programmed grants, applicable contracts.
TYPICAL DUTIES:
- Manages the department's grant-seeking process, ensuring alignment with the department's planning and goals. The Grants Administrator is also responsible for maintaining an active Grant Tracker communication tool to keep management and the City Council informed about ongoing grant activities, ensuring that the department secures funding for priority projects and pursues accurate initiatives.
- Oversees all aspects of Park Citys Federal Transit Administration (FTA) capital and operating grant programs, ensuring City compliance with federal requirements and securing funding.
- Leads grant management, from the initial application contract compliance to the final close-out analysis. The Grant Administrator coordinates and maintains comprehensive management for each grant including detailed tracking of awarded grant activities, grant records, project status, and expenditures.
- Manages and leads the writing, submittal, and completion of grant applications and obtains supplemental information if needed from other staff or consultants, obtaining letters of recommendation and other statements of support for the application, and organizing, drafting and submitting all delivered work products into a final product.
- Prepares, reviews, and develops contracts and programs to applicable federal, state, and local awarded grants, conducting ongoing reviews, quarterly reports, and close-out analyses to monitor progress and address completion to assess the effectiveness and adherence to the awarded grant terms.
- Oversees awarded grant program balances, invoicing, reimbursement, and related finance procedures on awarded grants. Ensures grants are in the Citys annual budget, and local matches are adequately budgeted for.
- Responsible for developing and maintaining the Citys Transit Fleet Replacement Plan; Works closely with the Citys Finance, Budget and Transit Departments where appropriate and closely communicates and partners with entities such as the Utah Transit Authority, High Valley Transit, the Utah Department of Transportation, and Summit County.
- Acts as a liaison with other agencies regarding grants and financial matters; furnishes information to independent agencies, county, state, and federal auditors.
- Other duties as assigned.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in a related field
- 3 years of full-time professional employment in a closely related field
- 3+ years of applicable administration experience
- Advanced MS Office skills.
- Excellent written and oral communication skills.
PREFERRED QUALIFICATIONS:
- Masters degree in a related field.
- Strong organizational and project management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Creative and innovative thinker who actively presents new opportunities, proposes solutions and recommends best practices.
- Ability to anticipate challenges and effectively resolve potential issues through creative problem-solving.
WORKING CONDITIONS:
- The employee must occasionally lift and/or move more than 10 pounds.
- Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
- Work is performed primarily in an office setting with remote options available based on performance
- Periodic exposure to stressful situations.
- May require small amounts of travel to and from meetings and trainings.
- Occasional non-traditional working hours which may include evening and weekend meetings.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required by personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Compensation details: 32.92-47.73 Hourly Wage
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