Clerical Assistant (with Data Entry) - Hiring Immediately

HORST ENGINEERING & MANUFACTURING CO • Contract with Option to Extend • Connecticut, East Hartford, United States • 12h ago

Job Summary:

The Accounts payable clerk will work with an accounting specialist and supervisor to ensure timely and accurate payment of the companies expenses. This position is an important part of our Finance Team as we continue to digitize our processes and grow.

This role is part time with an expected work schedule of 24-30 hours per week. Hours to vary based on your availability, but must be between business hours of 8am-5pm

Major Areas of Responsibility:

Accounts payable processing of incoming invoices utilizing a 3-way match.
Ensure accuracy of expense coding and allocations in accordance with the chart of accounts and procedures.
Work with Purchasing and Receiving departments to minimize AP discrepancies.
Utilization of ERP and supporting software for the automation, workflow and maintenance of payables and vendor profiles.
Weekly payment run via check, wire, ACH and including remittance advice.
Primary contact for vendor communications on payments ensuring clear and timely responses.
Maintenance and monitoring of miscellaneous invoice workflow and approvals.
Cost allocations of various invoices such as utilities and communications
Corporate card travel expense processing and reconciliation
Generate and review monthly reports including statement of accounts, invoices not received and days payable outstanding.
Maintaining W-9s and general understanding of sales and use tax and exceptions.
Ensure compliance with internal accounting procedures.
Participate in process improvement initiatives and special projects as assigned.

Requirements:

Knowledge of accounting, with emphasis on reconciliation and accounts payable
Excellent Microsoft Excel, and Microsoft Outlook skills
Strong written and verbal communication skills
Excellent attention to detail and accuracy in entering financial data
Ability to work without close supervision
Maintain data integrity and confidentiality
Deadline-driven with excellent time management ability
Bachelors degree in accounting, Finance, Business Administration, or related fields; preferred
1-3 years of general accounting experience specifically accounts payable.
Experience with Epicor or similar ERP software suite

Physical Demands:

Legend

N (Not applicable)

Activity is not applicable to this position

O (Occasionally)

Position requires this activity up to 33% of the time (0-2.5 hours/day)

F (Frequently)

Position requires this activity up to 66% of the time (2.5-5.5 hours/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hours/day)

Lift/Carry 10-50lbs

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