Position Title: Accounts Payable Specialist
Location: Headquarters, Washington, D.C.
Department: Finance
Reports to: Senior Manager, Accounts Payable
FSLA Status: Non-Exempt
Hourly Rate for US workers: $21.33 - $25.09 hourly
Organization Overview:
Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports® partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.
Position Summary:
The Accounts Payable Specialist is a member of the Accounts Payable team and responsible for the activities related to the disbursement of cash from the organization. The Accounts Payable Specialist works with their respective team to ensure that all invoices are properly coded and paid in a timely manner. This includes Programs and employees who request funds and/or expense reimbursements and all other outgoing financial transactions. The Accounts Payable Specialist understands that timely completion of tasks, duties, and responsibilities are critical to the Finance function within the organization and thus is the primary job responsibility. The position reports to the Senior Manager, Accounts Payable.
Primary Responsibilities:
- Review invoices and payment requests for disbursement from the organization’s accounts including the following:
- Vendors and Supplier payments
- Consultant payments
- Grants Payments & Program Distributions
- Travel and Employee Claims;
- Administer timely and accurate data entry of AP submissions, including the following:
- Review of documentation for adequacy and accuracy
- Verification of appropriate level of approval authority
- Ensuring proper adherence to policies and procedures;
- Contribute to the maintenance and organization of the Accounts Payable supporting files;
- Maintain the payment log for wires and ACH payments;
- Administrator for Concur expense system;
- Participate in annual Accounts Payable Training;
- Assist onboarding of new staff, providing 1-on-1 training where required;
- Provide exceptional customer service to departments, budget officers, and other staff;
- Provide AP documents for interim and annual audit;
- Ensure that vendor files are accurately maintained to support the annual 1099 filing process;
- Responsible for the effective completion of other duties as assigned.
Qualifications:
- 1-3 years accounting / accounts payable experience required;
- Ability to assess and resolve a wide range of issues in creative ways;
- Intermediate Excel skills (pivot tables, vlookups, filters, etc.) desired;
- General knowledge and/or working experience with financial operations preferred;
- Knowledge of MS Navision and/or Concur expense and vendor management desired; payment processing system experience strongly desired;
- Must be professional and diplomatic at all times;
- Attention to detail and works well under pressure;
- Strong organizational skills and attention to detail;
- An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and work experience listed above.
Other Characteristics
- Strong client service orientation;
- Ability to work with all levels of management;
- Ability to work effectively with other team members;
- Demonstrates respect, flexibility, and tact; excellent listening, reasoning, and negotiating skills;
- The maturity, savvy, and good humor necessary to meet the challenges of a fast-paced work environment;
- Commitment to Special Olympics’ mission and goals, with an understanding for and commitment to the power and importance of persons with intellectual disabilities, the unique role and power of sports, and a vision of a more understanding, inclusive, and just world.
*For USA based staff: Special Olympics offers full-time employees a generous and comprehensive benefits package, which includes: medical, dental, vision, HSA, FSA, life insurance, disability, retirement, legal resources, and PTO.
Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
**Special Olympics is an E-Verify Employer**
