Investment firm based in Greenwich, CT is looking to hire a Temp to Perm Administrative Assistant to support the finance and accounting team in their Family Office. The position is hybrid, 3 days onsite and two days remote. 8:30am-5:30pm with flex for OT. The temp duration is 1-3 months before conversion.
RESPONSIBILITIES
- Maintenance and management of calendars utilizing Microsoft Outlook;
- Administrative support in creating, maintaining, and editing documents, spreadsheets and presentations;
- This includes tracking inventory, recording wires and payments, and maintaining organized lists of contacts and business information
- Answer all phone calls in a professional manner, take messages or assist directly when appropriate;
- Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents);
- Process expense reports in Concur ensuring compliance with the Travel & Expense Policy;
- Distribute daily mail to appropriate team members;
- Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk;
- Track team PTO and Sick days;
- Ad-hoc assignments as requested.
QUALIFICATIONS
- Strong organizational skills, attention to detail is crucial
- Proficiency in Word, PowerPoint, and Excel
- Excellent research, writing, and communication skills
- Excellent time management, organizational and interpersonal skills;
- Resourceful, well organized, highly dependable, efficient and detail oriented;
- Hands-on problem solver;
- Must be able to handle confidential information with the appropriate level of discretion;
- Ability to work in a team environment;
- Minimum 3 years of senior level admin experience;
- Bachelor's Degree preferred
PAY:
- $65-75K base, temp rate paid in line
- Medical, Dental, Vision, 401K with 50% match up to 6% after one year of employment, PTO: 15 days (1-3 years), 20 days (3+ years), 5 sick days, 9 holidays, gym reimbursement, $15/day for lunch
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please
click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
