POSITION: Library Assistant - Acquisitions
REPORTS TO: Acquisitions Librarian
STATUS: Full-time, Non-Exempt, On-Site Work Environment
RANGE: $52,500
Position Summary: The Library Assistant plays a vital role in library operations, with primary responsibilities in technical services and additional duties in public services. Key tasks include acquisitions, collection processing and maintenance, circulation, shelving, digitization, signage, and interlibrary loan. This position ensures the efficient management of library resources and materials while providing excellent customer service to library patrons. The ideal candidate is detail-oriented, customer-focused, and adaptable to a variety of tasks.
Duties & Responsibilities:
Acquisitions & Technical Services
- Manages the acquisitions workflow, including processing purchase requests, ordering, receiving, and processing monographs, serials, and other materials.
- Searches the library catalog, discovery system, holdings manager, and Worldcat/OCLC to check holdings and bibliographic information, to avoid duplication when ordering materials, and to add holdings.
- Receives and examines newly arrived library items.
- Prepares approvals and plans returns.
- Processes invoices for payment.
- Creates MARC records in OCLC and the library catalog to attach orders to.
- Enters bibliographic records and invoice data in library catalog.
- Run and evaluate reports in coordination with the Acquisitions Librarian, the Collection Management Librarian, and the Technology Librarian.
- Maintains and provides collection statistics in coordination with the Acquisitions Librarian, and the Collection Management Librarian.
- Receives, sorts, opens, and distributes mail.
- Prepares and receives bindery shipments.
- Assists with library digital projects.
- Receives and returns interlibrary loan requests.
- Assists with inventory and shelf-reading.
- Assists with digitization efforts, including scanning, saving, PDF conversion, OCR generation, dissemination (uploading, linking).
Public Services
- Provides friendly and helpful customer service to students, faculty, staff, and visitors.
- Checks in and shelves circulated items.
- Searches for missing items.
- Creates and updates library signage (e.g., journal lists, and call number signs).
- Contributes to ongoing physical space analysis and the shifting of items.
- Monitors and answers the circulation telephone and email.
- Assist patrons with locating and checking materials out.
- Assists patrons with loan renewals.
- Helps answer basic reference and directional questions from library patrons.
- Assists patrons in the use of printers, copiers, scanners and in how to search for items in the library catalog.
- Fulfills reasonable and lawful remote scanning requests (no whole books) of unique items, following Brooklyn Law School Library policies, unless there is already online access to requested journal articles and book chapters.
- Helps patrons submit interlibrary loan requests.
- Maintains and provides circulation and acquisitions statistical data in coordination with the Acquisitions Librarian, the Collection Management Librarian, and the Technology Librarian.
- Ensures that library policies and procedures are followed and assists in upholding library guidelines and regulations.
Other duties as assigned
- Stays informed about library services, resources, and developments and participates in training opportunities to enhance skills and knowledge.
- Assists with creating flyers, programs, newsletters, blogs, resources guides.
- Helps organize library events, programs, and workshops, including setting up and cleaning up afterward.
- Assists with resource sharing activities related to interlibrary loan borrowing, lending, and document delivery.
- Special projects as needed.
Requirements:
Three years of substantial library or archival experience (from acquisitions and/or technical and/or public services and/or information technologies), preferably in a law or academic library.
Additional Qualifications and Skills:
- A Bachelor of Arts degree or the equivalent
- Knowledge of how to search library databases.
- Knowledge of Word, Excel, and scanning.
- Ability to work both independently and in a team.
- Ability to take initiative but also to follow instructions.
- Experience using an integrated library management system.
- Experience creating flyers, newsletters, webpages, blogs, social media posts, library guides, archival finding aids.
- Experience providing customer service, especially with scholars.
Physical Requirements:
Pushing, pulling library carts; lifting library books up to 20 pound
Brooklyn law school has an excellent benefits package that includes sick, personal and vacation paid time off, a generous retirement plan, dependent tuition scholarship Pre-K- undergraduate college and additional summer Friday PTO.
Brooklyn Law School values a diverse and vibrant community and affirmatively encourages applications from candidates of all backgrounds and life experiences.
Compensation details: 0 Yearly Salary
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