DEPARTMENT: Human Resources
JOB TITLE: Human Resources Generalist
CLASSIFICATION: EXEMPT
REPORTS TO: Director of Human Resources
JOB GOAL:
The Human Resources Generalist is responsible for performing HR-related duties on a professional level and works closely with the Director of Human Resources. This position carries out responsibilities in the following functional areas: employee relations, training, performance management, onboarding, recruitment/employment, HRIS management
MINIMUM QUALIFICATIONS:
- Bachelor’s Degree in Human Resources or related field.
- PHR or SPHR certification preferred.
- Two plus years’ experience in recruitment for educational or corporate environment.
- Five plus years’ experience in a Human Resources related field
- Proficient in Microsoft Office Suite including Word, Excel, and PowerPoint
- Child Abuse Clearance; Pennsylvania State Police Criminal Record Check and Federal Bureau of Investigation (FBI) Clearance.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintains a high level of professionalism and confidentiality
- Meets and advises with hiring managers on short-term and long-term hiring needs to identify qualifications and qualities needed for candidates
- Confirms the job description content and requirements needed for position(s) per hiring managers’ needs and addresses any job content issues with hiring managers
- Develops a process to source a diverse candidate pool, including researching and contacting employment agencies, colleges, professional networks, and recruiters
- Creates and places job advertisements in media and internet targeted sites
- Reviews resumes and candidates qualifications for position(s) using the job description; communicates rejection to those who are not a good fit
- Applies behavioral interview techniques during phone screens and/or initial interviews to narrow the candidate pool to the top candidates
- Communicates clearly and effectively, both orally and written, across all levels of the organization
- Exhibits strong attention to detail and ability to multi-task in fast paced environment
- Arranges interviews with appropriate supervisors/managers and supports the hiring team in selecting the best candidate
- Schedules and manages the new employee onboarding process including sending the offer letter, verifying background checks, and conducting reference checks
- Represents PA Cyber at job fairs and networking events, delivering presentations on career opportunities
- Conducts meetings with employees related to concerns such as disputes with co-workers, office conduct, dress code, etc. when requested by the Director of Human Resources.
- Develops training resources and conducts formal or informal training, or researches and arranges training for, staff on a variety of topics as requested which may include, but are not limited to, performance management, interview skills, HRMS application, and sexual harassment/harassment.
- Assists in yearly review of Employee Handbook and recommendations for revisions, additions, and deletions of policies
- Participates in Improvement Plan Meetings as requested by Director of Human Resources
- Conducts exit interviews with employees leaving employment with PA Cyber Records and compiles information gathered during exit interviews for periodic reporting to Director of Human Resources and Executive Administrators
- Configures, tests, implements, and maintains HRMS application.
- Provides analytical and technical support to the Human Resources Department and other departments in pursuit of HRMS initiatives and other HRMS related responsibilities.
- Troubleshoots and offers technical assistance in support of HRMS core functionality.
- Identifies opportunities for improving Human Resources processes through system changes.
- Documents and configures business processes and workflows within the HRMS application.
- Maintains application system user setup, security, and role creation.
- Performs any additional duties as deemed necessary by the Director of Human Resources
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
This job description is only a summary of the typical functions of the position, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Additional duties may be assigned as necessary.
