DEPARTMENT: Academics/Operations
JOB TITLE: Administrative Assistant
CLASSIFICATION: Non-Exempt
REPORTS TO: Department Supervisor
JOB GOAL:
The Administrative Assistant will ensure and maintain the efficiency of the day-to-day and long-term operations of their respective department. The Administrative Assistant provides support in all areas of the department in order to promote student success.
MINIMUM QUALIFICATIONS:
- Mandatory High School diploma or GED equivalent
- Knowledge of Microsoft Office suite
- Possess strong communication skills, ability to work well with others
- Child Abuse Clearance; Pennsylvania State Police Criminal Record Check and Federal Bureau of Investigation (FBI) Clearance
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide general administrative and clerical support including, but not limited to: mailing, scanning, faxing, copying, and filing
- Provide front desk coverage as scheduled or assigned
- Maintain electronic and hard copy filing system
- Make out-going calls as requested, answer incoming calls and take messages
- Create and modify documents using Microsoft Office
- Sort and distribute incoming mail and UPS/FedEx/USPS deliveries
- General organization of office and office supplies
- Maintain general stock of materials and supplies
- Process requisitions for materials for warehouse, technology department and/or outside vendors
- Must be familiar with and able to utilize the SIS, LMS and SharePoint
- Attend departmental meetings as requested
- Perform any additional duties as deemed necessary by the Supervisor/Director
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
This job description is only a summary of the typical functions of the position, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.
Additional duties may be assigned as necessary.
