Responsible for performing standard tasks related to the delivery of goods/services to include confirming receipt quantities, and reconciling invoices in compliance with a 3-way match (Purchase Order/Packing Slip/Invoice). Perform scheduled physical inventories of assets such as office furnishings and IT equipment, including scanning assets, updating and maintaining data within the e-Inventory Control System. Research, report and document inventory asset discrepancies of missing assets to management. Ensures UNFCU inventory printed materials are released, received, and inventory levels are maintained accordingly.
This role is an in-office position focused on managing inventory of goods purchased by UNFCU employees for internal use. It is not related to warehouse or factory inventory.
NYC Salary Range - $52,200 - $58,000 annually; compensation is commensurate to geographic location.
- Regardless of seniority or role, uphold UNFCU’s mission, core values, and guiding principles by providing an exceptional service experience to colleagues and members alike through consistent demonstration of our service excellence behaviors.
- Follow and promote Inventory Control and Procurement policies and procedures.
- Perform scheduled physical inventories of UNFCU assets and reconcile inconsistencies (missing assets).
- Input, update, and maintain UNFCU’s asset inventory records within the e-Inventory Control System, including disposal and transfer of assets, to ensure compliance with Inventory Control processes.
- Conduct follow-up physical inventories to ensure “missing assets” cannot be found on-site. Generate missing asset report to provide to management for review.
- Perform inspection of all Purchase Order (PO) related good/service deliveries, ensure payments are made according to the guidelines for invoice validation through 3-way match (purchase order, packing slip and invoice).
- Provide essential documentation (i.e. packing slip) to Accounts Payable for PO related invoices by scanning into the Nautilus imaging system.
- Generate monthly Open Purchase Order Report to track POs not received or paid, and follow-up with Business Owners and/or vendor.
- Maintain appropriate inventory levels of consumable items such as print materials and envelopes.
- Release UNFCU printed inventory materials stored at preferred vendor’s warehouse by using the supplier’s on-line ordering application.
- Perform additional responsibilities as assigned.
- Ensure compliance with federal and state laws and regulations and UNFCU’s Code of Ethics & Business Conduct.
- On-site work model; this position has no opportunity for remote work
- Standard office conditions
- May be required to lift and move objects weighing up to 50 pounds
- 3-4 years of inventory control and procurement experience
- Working knowledge of best practices in inventory recording, procurement and supply chain management
- Knowledge of e-Procurement and e-Inventory Control System preferred
- Excellent working knowledge of Microsoft Office
- Associates degree
