To provide support for the Vice President by providing executive level administrative support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings, preparation of minutes of the meeting.

Responsibilities:

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
Answering and directing calls to appropriate executives and events, taking messages.
Greeting visitors and determining access to appropriate events.
Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
Prepare reports, collect and analyze information; prepare presentations.
Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
Coordinate finances, assist with budget preparation.
Prepare executive responses to routine memos, letters, or correspondence.
Interact with customers when appropriate and problem solve.
Document complaints and develop an appropriate course of action.
Report problems to executives when they cannot be resolved for attention.
Evaluate policies to ensure they are in compliance with corporate rules and mission.

Job Type:

Full-time

Pay:

Php30,000.00 - Php35,000.00 per month

Benefits:

Flextime

Supplemental Pay:

13th month salary

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V ROQUE CORPORATION jobs

Executive Assistant to Vice President