HR & Payroll Coordinator
Portland Metro, OR • Human Resources
Job Type
Full-time
Description
Position Summary:
The HR & Payroll Coordinator plays a crucial role in ensuring the timely and accurate processing of the company’s payroll in full compliance with government regulations. This position extends beyond payroll management to encompass a broad range of administrative duties that support the day-to-day operations of the human resources department. Working in close collaboration with the Director of HR and the administrative team, the Payroll Coordinator is instrumental in a variety of HR-related functions. These responsibilities include maintaining HR and Payroll information systems, maintaining personnel files, assisting the recruitment and onboarding processes, overseeing benefits payroll platforms, and providing HR/Payroll customer service to address general requests and inquiries. This role requires a developing capacity for HR duties, as the coordinator’s role will evolve in its contribution to the HR department.
Duties and Responsibilities
- List of Key Duties:
- Ensure confidentiality and protection of sensitive employee and company information.
- Oversee management and operational integrity of human resources and payroll systems including vendor-related documents and data.
- Facilitate staff and management training on the HR and payroll systems.
- Provide administrative support to front desk and accounting, ensuring operational efficiency.
- Contribute to the planning and execution of HR-driven company functions and community support efforts.
- Aid in the development and maintenance of organizational development systems in support of HR practices.
- Specific Tasks:
- Timely and accurate processing of payroll (hours, deductions, bonuses, etc.), on a bi-weekly schedule for all company (3 entities) employees.
- Manage updates and reporting functionalities within HRIS/Payroll systems.
- Generate and adapt HR and payroll-related reports for management.
- Handle office and clerical tasks as required.
- Conduct monthly audits and reporting for HR vendor billing.
- Coordinate and organize documents and data received from benefits vendors, ensuring they are accurately integrated into the company's systems.
- Maintain and manage electronic records in accordance with retention policies.
- Assist with annual audit data collection and file preparation.
- Expectations and Goals
- Uphold the highest levels of confidentiality and trust within the organization.
- Ensure accuracy, timeliness, and compliance in all HR and payroll-related documentation and processes.
- Enhance employee understanding and effective use of HR and payroll systems.
- Support and facilitate HR initiatives that recognize and engage staff, fostering a positive work culture.
- Efficiently support the operational needs of the reception and accounting departments, contributing to overall organizational efficiency.
- Promote and participate in community support activities, enhancing the company's community engagement and social responsibility.
- Benefits
- Medical, Dental, Vision & Rx
- 401k with Employer Match
- Health & Wellness Offerings
- Commuter & Parking
- Free Comics & Product Discounts
Requirements
- Required Skills:
- Proficient understanding and knowledge of HR, employee benefits, wage and hour regulations, along with comprehensive knowledge requirements for accurate payroll processing.
- Advanced computer skills including Excel, Word, Google Workspace, and standard office programs and equipment.
- MAC OS skills are a plus.
- High attention to detail, great organization, and prioritization skills are required for multi-tasking position.
- Effective and professional communication skills (both written and verbal).
This job is located in Milwaukie, Oregon, and is an onsite position.
- Preferred Skills:
- Proficiency in HRIS and Payroll Software, or demonstrated ability to adapt and learn new software and systems quickly and efficiently.
- Adept at blending into team settings and navigating various interpersonal dynamics, enhancing overall team cohesion.
- Education and Experience:
- AA / AS in Business/Accounting or Human Resources
- BA / BS in working equivalent
- 1 to 3 years of human resource experience and/or working knowledge.
- 1 to 3 years of payroll processing experience. Paylocity systems are a plus.
Due to the confidential nature of the material handled, the individual is required to maintain information in such a manner that it does not become available to any Dark Horse Media personnel including non-supervisory accounting personnel.