Job Description
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position is assigned to the Portfolio Management Division (PFPM) within the Procurement, Portfolio and Financial Management Department (PPFD). The responsibilities of this Department in terms of portfolio and project management are to:
- Assess the performance of ADB's portfolio, including preparation of the annual portfolio performance report, reporting on quarterly portfolio performance and project classification system, and conducting special studies.
- Prepare regular and ad hoc reports on the status of ADB's portfolio.
- Manage selected portfolio databases, including data entry and data quality assurance.
- Support and manage ADB's automated project management systems.
- Supervise and manage the design and rollout of portfolio related module(s) in SovOPs.
- Work closely with the Transformation Office in the ongoing rollout of New Operating Model (NOM) and updating portfolio management guidance accordingly.
- Maintain the Procurement Dashboard and its monthly update.
- Provide technical and analytical portfolio management support to user departments.
- Oversee, administer and advise on Project Administration Instructions (PAIs).
- Provide secretariat support to the Operations Review Meeting-Portfolio.
- Lead interagency engagement on portfolio and project management issues including participation in multilateral development bank (MDB) portfolio management meetings.
- Comment and advise, in coordination with the Strategy and Policy Department, on operational policies and procedures.
- Chair and host monthly portfolio network meetings ensuring participation of all stakeholders.
You will report to the Director General, PPFD and will oversee International, National and Administrative staff.
Your Role
As a Director, PFPM, you will:
- Lead the full range of work on portfolio management issues including policy advice; project management practices; portfolio management systems, analysis and reporting; capacity building for effective project delivery; updating, clarifying, and maintaining consistency on project administration instructions; and interagency coordination.
- Chair and manage the bank-wide portfolio network for both sovereign and nonsovereign operations.
- Provide high-level advice and support to the Director General (DG), PPFD in carrying out the Department's work program, with particular focus on portfolio management matters.
- Help operational departments and Management in monitoring project implementation and project closure and providing guidance to project related queries and issues.
- Represent PPFD at various IT committees covering the Digital Agenda with a focus on SovOps and the Integrated Disbursement System.
You will:
- Advise DG, PPFD on portfolio and project management policy issues and associated business practices in coordination with SPD and other departments/offices.
- Manage daily operations of PFPM, including work program, quality of PFPM outputs, and performance of PFPM staff; provide clear direction and regular monitoring and feedback on performance; and provide coaching and mentoring to PFPM team members.
- Lead and ensure high quality, independent advice on ADB's portfolio to the Board, Management, and heads of departments.
- Advise user departments as Chair of the Portfolio Network on maintaining effective quality control mechanisms for the design and monitoring framework and project administration manual.
- Prepare quality reports including the flagship Annual Portfolio Performance Report and provide inputs to the other strategic reports.
- Advise on the quality of design and delivery on tailored training to ADB staff and government officials.
- Contribute to internal/ external knowledge sharing events on portfolio management issues.
- Manage assessments of ADB's portfolio performance and providing reports on portfolio status.
- Lead the design and rollout of the SovOPs portfolio related module and on the upgrading of the integrated disbursement system.
- Perform other tasks as instructed by DG, PPFD.
Qualifications
You will need:
- Master's Degree, or equivalent, in Business Administration, Economics, Engineering, Finance, Social Sciences or related fields; or University degree in these fields combined with at least 10 years of specialized experience relevant to the position.
- At least 15 years of relevant work experience and demonstrated technical competence related to the assigned sector/area.
- Excellent written and verbal communication skills in English.
- International experience working in several countries.
ADB offers competitive compensation and a comprehensive benefits package.
Additional Information
ADB will be rolling-out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference.
This is a fixed term appointment or assignment for senior staff, for a period of three (3) years. This opening is open to internal and external applicants.
If you are selected as an external candidate, the appointment may be extended for a period of up to 3 years per extension, or not renewed.
At the end of the initial period, ADB, at its discretion may renew a fixed term appointment or assignment, or not renew a fixed term appointment.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
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