A leading Global Media Agency is currently looking for a Personal Assistant to report to their EA to CEO and PA Manager. You will have previous PA experience looking after senior directors preferably in an international role. You will be proactive with a flexible and can-do approach that can pre-empt requirements around priority and sensitivity, travel, lunch requirements, managing diaries and your director’s inbox. You will be part of their PA Team who are the backbone of the business. The PA team work closely together and provides cover for one another during times of annual leave and particularly busy periods to provide balanced support.
Responsibilities
- Assisting multiple Global Business Directors, including the Global Business Lead for their largest account.
- Excellent time and diary management and coordination skills including creating meetings in different time zones and on different platforms (in person and Microsoft Teams for example).
- Submitting expenses in a timely manner.
- Extensive travel arrangements; flights, hotels, taxis and meetings in multiple time zones.
- Booking meeting rooms with relevant refreshments.
Qualities & Experience
- A minimum of 3 years PA experience.
- Excellent time management and organisational skills.
- Experienced in using Microsoft Office (Word, Outlook, PowerPoint, Excel).
- Comfortable with managing heavy workloads, ensuring priorities and deadlines are met.
- Excellent communication skills, both verbal and written.
- Confident with booking national and international travel.
- Able to organise own workload and with limited supervision.
- Highly personable and positive. A great team player.
- Ability to think ahead and anticipate needs before they arise.
We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV to
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