Role Purpose
The Practice Executive demonstrates the highest level of mastery of secretarial and administrative competencies. They will act as a gate keeper by supporting and managing deliverables for work providers, showing expertise in document development, handling meeting minutes and capturing outputs. They will support the practice group level responsibilities and act as a role model for secretaries within the team.
Main Responsibilities
- Extensive knowledge of specific practice group procedures and processes.
- Manages strategic priorities for the practice group both internally and externally by being a key liaison for the practice group in dealings with the distributed leadership team, local office, region, the Firm and external clients.
- Drafts communications, materials, speeches and talking points on behalf of the practice group where necessary, and acts as a strategic liaison with the Communications Team.
- Demonstrates mastery of secretarial and administrative competencies to the highest level by proactively assisting with client management, BD, marketing, administrative, practice and industry related activities.
- Provides leadership for PAs in the practice with respect to proactive engagement with client peers.
- Supports functional management with ad hoc focused activities and works with them on work allocations/resourcing/performance management/fostering a positive work environment.
- Assists with recruiting, training, on-boarding and integration of new hires to the practice group.
- Shares information and expertise readily with other secretarial services team members within the practice group.
- Serves as a subject matter expert on secretarial job responsibilities.
- Demonstrates solution orientated mind-set at all levels, providing feedback and makes suggestions on redefining processes and procedures to increase efficiencies.
- Manages highly confidential and sensitive information.
- Handles other duties as assigned.
- Supports client activities and requirements in a proactive manner.
- Leads the way in terms of use of E2E services within the team ensuring full utilisation and co-ordination of services at all times.
- Navigates Service Now services with ease and works with E2E to proactively build relationships and enhance service delivery.
- Document production for urgent jobs which are not suitable to be sent to Document Services.
- Provides administrative support at meetings, capturing outputs and following up as needed.
- Proactively handles complex diary management, call handling and meeting organization for external meetings.
- Manages in-box and assists with email filing into iManage.
- Provides client intake support and can execute high level billing activities at all levels.
- Proactively manages and coordinates all aspects of tasks assigned.
About The Team
Our Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services. This role will report to the Secretarial Services Leader.
Local/Functional Requirements
The Practice Executive will support Department Managers/Team Leaders and manage the practice from an administration perspective.
About The Candidate
- Extensive experience working in a legal sector or other professional services environment.
- In-depth knowledge in own discipline and basic knowledge of related disciplines.
- Good understanding of key processes.
- Advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience.
- Excellent English written and verbal communications skills.
- Highly organized and detail oriented.
- Strong commitment to outstanding client service.
- Exceptional work ethic, personal and professional integrity.
- Ability to establish and maintain effective working relationships.
- Commercially/financially literate.
Why Join Us?
Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 74 offices in 45 countries. Our culture encourages collaboration and support.
To Apply
At Baker McKenzie we welcome direct applications. Please click on the Apply icon to start the online application process for this role.
Commitment to Inclusion, Diversity & Equity
As the first truly global law firm, diversity and inclusion are foundational to our culture and strategic vision.
#J-18808-Ljbffr